Accounts Payable Associate

Description

POSITION SUMMARY:

The Associate supervises activities connected to the accounts payable function. The individuals in this role ensure timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. The Associate is responsible for preparing accounts payable register and related reports as well as the coordination and oversight of the weekly check settlement run processes. It is an entry level professional track position and will offer training and continuing education to support a career in management and leadership within BAYADA Home Health Care.

MINIMUM QUALIFICATIONS:

• Exemplifies characteristics of The BAYADA Way: compassion, excellence and reliability.
• Four (4) year college degree.
• Three (3) to five (5) years related accounting work experience.
• Prior health care and home care experience is a plus.
• Demonstrated record of strong interpersonal skills.
• Detail-oriented; possesses the ability to facilitate and organize; able to arrange information and files in a useful manner.
• Competent in the basic PC skills required to perform job functions.
• Able to handle multiple assignments.
• Competence in basic PC skills required to perform job functions.

PRIMARY RESPONSIBILITIES:

• Demonstrate and communicate the core values of BAYADA and The BAYADA Way.
• Develop and maintain a working knowledge of BAYADA’s mission, services, people, and organization as well
• as its accreditation standards and regulatory requirements.
• Conduct behavior in a professional manner.
• Timely and accurate high-volume input of BAYADA support office accounts payable invoices, ultimately
• producing the corresponding check payments. Record all payments to subsidiary ledgers, including those
• made via EFT.
• Administer preparation and processing of weekly Accounts Payable check settlement runs and distribute
• checks to Group Controllers or their designees.
• Review expense reports for authorization and proper coding and submit for payment.
• Coordinate with other departmental divisions to ensure timely payment of invoices and expenses.
• Respond promptly to routine internal/external inquiries, furnishing supporting documentation where applicable.
• Support the team and provide back up as needed.
• Validate W-9 information received from vendors.
• Support annual audits and compliance reviews as needed.
• Control, reconcile and replenish petty cash accounts.
• Demonstrate solid performance or exceed performance standards in key job dimensions/attributes as defined on the Performance Appraisal for Office Staff.
• Perform related duties, or as required or requested by supervisor.

OTHER RESPONSIBILITIES:

• Verify appropriate payment authorization on invoices.
• Properly code invoices.
• Match invoices to checks, validate accuracy and mail checks.
• Scan and electronically organize invoices.
• Be sure deadlines are being met and communicate to Director of Financial Reporting when there is a potential problem.
• Establish and maintain working relationships with the organization’s principal contacts including, where necessary, employees and vendors.
• Answer telephones, greet visitors and generate professional correspondence as necessary for office needs.
• Prepare meeting rooms as needed.

BAYADA believes that our employees are our greatest asset:

• Base Pay: $21 - $26 / hour depending on qualifications
• Bonus Opportunity
• BAYADA offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit and employee assistance program
• To learn more about BAYADA Benefits, click here