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Office Coordinator – Assistive Care

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Description

Location: Linwood, New Jersey
Employment Type: Full time
Schedule: Monday through Friday, 8:30 a.m. – 5:00 p.m.
Compensation: $18.00 – $20.00 per hour

BAYADA Home Health Care is seeking a full-time Administrative Coordinator to support our Assistive Care office in Linwood.

This is an entry-level opportunity for an energetic, organized, and people-oriented professional who enjoys keeping processes on track and helping a team succeed. The Administrative Coordinator will support office administration, employee onboarding, caregiver and client-facing communication, and local social media efforts. The role will initially be split between the Linwood and Toms River offices, so regular travel between both locations is required.

If you are dependable, creative, comfortable working independently, and excited to contribute to a mission-driven team, this may be the opportunity for you.

Responsibilities

  • Support employee onboarding by maintaining checklists, gathering required information, coordinating background checks, and tracking next steps.
  • Assist with new-hire orientations and help ensure employees receive a welcoming, organized introduction to the office and BAYADA.
  • Monitor onboarding and performance-evaluation timelines and follow up on outstanding items to support timely completion.
  • Answer phones, take messages, and provide dependable phone support with a calm, friendly, and professional presence.
  • Welcome clients, families, employees, caregivers, and visitors and help create a warm first impression at both offices.
  • Provide front-desk coverage and support daily office flow.
  • Prepare outgoing mail, information packets, forms, and routine correspondence as needed.
  • Maintain accurate filing, data entry, onboarding records, and general administrative documentation.
  • Support office managers with routine administrative tasks and changing operational priorities.
  • Monitor office supply levels and help coordinate orders for approval.
  • Help maintain shared office spaces, including reception and conference areas.
  • Contribute to local office social media efforts by taking photos, identifying engaging content, and assisting with posts in accordance with BAYADA guidelines and office direction.
  • Bring energy, creativity, professionalism, attention to detail, and alignment with The BAYADA Way to every interaction.

Qualifications

Required

  • High school diploma or equivalent.
  • Strong phone presence and interpersonal skills.
  • Excellent organization, attention to detail, and follow-through.
  • Comfort using computers and learning office systems.
  • Working knowledge of Microsoft Word, Excel, and PowerPoint.
  • Genuine desire to support a caring, service-oriented team environment.

Preferred

  • Previous administrative, receptionist, front desk, office support, onboarding, or customer service experience.
  • Experience in healthcare, home care, or another fast-paced service environment.
  • Experience with background-check coordination, employee records, data entry, filing, or administrative tracking.
  • Interest or experience in photography, social media, content creation, or community engagement.
  • A creative, upbeat approach to representing the office and connecting with the local community.

What Success Looks Like

  • Onboarding checklists and background-check steps are organized, accurate, and completed on time.
  • Orientations and administrative follow-up are handled with professionalism and care.
  • Phone calls, visitors, records, supplies, and daily office needs are managed reliably.
  • Office social media content is timely, creative, and aligned with BAYADA’s values and brand standards.
  • The team can count on you to work autonomously, communicate clearly, and adapt as priorities change.

Benefits

BAYADA Home Health Care offers a competitive benefits package for eligible employees, which may include:

  • Medical, dental, and vision coverage.

  • Employer-paid life insurance.

  • Employee Assistance Program.

  • Additional voluntary benefits and support resources.

Learn more about benefits: BAYADA Employee Benefits

As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.

BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here.

BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

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