Administrative Assistant, Part- time

Description

BAYADA Home Health Care is seeking a part-time Administrative Assistant for our Tinton Falls, NJ ELM office. This office supports clients and families throughout the surrounding community. This is a replacement role currently structured at 30 hours per week, with the opportunity to grow to 40 hours per week based on performance and office needs.

We are seeking a professional who brings a calm and reassuring phone presence, strong attention to detail, and the ability to manage changing daily priorities while following established office protocols. This role is ideal for someone who enjoys being the first impression of the office and takes pride in creating a warm, organized, and welcoming experience for clients, families, and visitors.

About BAYADA

We’re BAYADA Home Health Care—a leading home health care company—and we believe that our clients and their families deserve care delivered with compassion, excellence, and reliability. Your important work will help ensure that office operations run smoothly and that the team has the support needed to serve clients and families well.

Position Overview

The Administrative Assistant is responsible for supporting the daily administrative needs of the office, including front desk support, phone coverage, mail handling, filing, office supply coordination, fleet tracking, and data entry. This role requires someone who is welcoming, dependable, and detail-oriented, with the flexibility to support a variety of office needs while maintaining a high level of professionalism.

Responsibilities for an Administrative Assistant

• Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.
• Greet clients, families, and walk-in visitors, seat them, and help create a welcoming office environment.
• Prepare outgoing mail, stuff envelopes, purchase postage, and take mail to the post office as needed.
• Maintain filing for both Care Management and Account Management records.
• Establish new clients in CareTree and support basic data entry needs.
• Manage fleet vehicle sign-out and sign-in and help coordinate vehicle servicing and maintenance.
• Monitor office supply levels and prepare supply orders for approval.
• Maintain standard forms and office materials, including items used in the conference room.
• Prepare and mail information packets, referral letters, thank-you letters, and other correspondence.
• Set up new files and provide general office support and relief as needed.
• Organize handouts for the Executive Director’s speaking engagements.
• Photocopy, type, and assist with additional administrative tasks as needed.
• Keep the conference room neat, clean, and ready for use.
• Check incoming faxes and distribute them appropriately.
• Support evolving office needs and long-term cross-training opportunities, including potential future involvement with client intakes.

What Success Looks Like

• A warm, professional first impression for callers, clients, and visiting families.
• Accurate and timely support with mail, filing, data entry, and general office coordination.
• Well-managed office supplies, forms, and fleet tracking processes.
• A dependable team member who can stay calm under pressure and adjust to changing priorities.
• A well-supported office environment where daily administrative tasks are handled efficiently and consistently.

Qualifications for an Administrative Assistant

• Previous administrative, receptionist, front desk, or office support experience preferred.
• Strong phone presence with the ability to remain calm, friendly, and reassuring, including when speaking with upset callers.
• Excellent attention to detail and accuracy.
• Strong organizational skills and the ability to manage multiple tasks throughout the day.
• Comfort using basic computer programs and learning systems such as CareTree.
• Outgoing, friendly, and inviting personality.
• Ability to follow established office protocols while adapting to shifting needs.
• No bachelor’s or college degree required.

Schedule & Work Environment

• Part-time role, 30 hours per week.
• Monday through Friday, 6 hours per day.
• Based in the Tinton Falls office
• No travel to other offices required.
• Opportunity to grow to 40 hours per week based on performance and demonstrated strengths.

Compensation and Benefits

• Compensation: $22–$25 per hour.
• BAYADA Home Health Care offers a comprehensive benefits plan that includes paid holidays, vacation and sick leave, vision, dental, and medical health plans, employer-paid life insurance, a 401(k) with company match, direct deposit, and an employee assistance program.

Why you’ll love BAYADA

• BAYADA Home Health Care offers the stability and structure of a national company with the values and culture of a family-owned business.
• Weekly pay.
• Monday through Friday opportunity.
• Mission-driven culture centered on compassion, reliability, and excellence.
• Strong employee recognition programs, staff celebrations, and meaningful connection to our mission.
• Inclusion and belonging through employee resource councils and community groups.
• Growth opportunities including advancement, continued education, webinars, and learning resources.
• Learn more through the BAYADA news page: https://www.bayada.com/search?q=Newsweek&gh_src=lpiuwgry2
• Explore benefits here: https://www.bayada.com/benefits?gh_src=lpiuwgry2

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